Privacy Policy and GDPR for our UK visa business plans

   What is the privacy notice? UK Visa Business Plans has prepare this privacy notice for you to understand how we process personal data collect from or about you, or which you provide to us. Please read it carefully. We may change the privacy notice or the terms of business from time to time. Further information about data privacy may be found in our engagement letter with you.

Contact us if you have any queries, requests, complaints or concerns in relation to the way in which your data is being used, you can contact us. Our contacts details are:Email address: hello@ukvisabusinessplans.com 

What type of information will we collect from you? Depending on what services we are providing to you and what we are contracted to do for you. The personal information we collect may include but not limited to:

• Contact details (including your name, address,      date of birth, and email address)
• Identification documents (including passports,      photographic identification and proof of address documents)
• Professional information (such as job title,      previous positions, and professional experience)
• Banking and financial details (to establish the      source of funds where a transaction is involved).

Where necessary to act in your best interests, and for the establishment, exercise, or defence of your business matter, we may need to process information which is very sensitive in nature such as diversity and health related details. In some circumstances we may need to share this information with third parties, for example a court or tribunal. If you volunteer sensitive personal data, you will be allowing us to process it as part of engaging our services.

On what basis can we process your information? The legal grounds for processing your personal data are as follows:

• It is necessary for the performance of a contract      to which you are a party, or to take steps prior to entering into a      contract with you. The retainer between you and UK Visa Business Plans,      which is made up of our terms of business and engagement letter, sets out      the terms of the contract and the services we will provide. 
• It is necessary for the purposes of our legitimate      interests, except where our interests are overridden by the interests,      rights or freedoms of affected individuals (such as you). To determine      this, we shall consider a number of factors, such as what you were told at      the time you provided your data, what your expectations are about the processing      of the data, the nature of the data, and the impact of the processing on      you.
• It is necessary in order to comply with mandatory      legal obligations to which we are subject under EU or UK law.
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What are we going to do with your information?

We will hold and use personal information about you in the following ways: 

• Provide you with information about our seminars,      events and business topics that might be of interest to you. If you are an      existing client or a business contact, we will do this on the basis that      we are pursuing legitimate interests in trying to provide you with      information and updates. If you are not an existing client or a corporate      contact and have requested this information from us, we will do this in      order to fulfil your request.
• Verify your identity and establish the source of      funding in any transaction.
• Carry out appropriate anti-fraud checks (by      conducting online searches using a third-party identity provider).       Please note that this will not affect your credit rating.
• Communicate with you during the course of      providing our services, for example providing you with advice and dealing      with your enquiries and requests.
• Prepare documentation to complete transactions and      commence business consultancy on your behalf.
• Carry out obligations arising from any contract      entered into between you and third parties as part of your business      matter.
• Refer you to another department within UK Visa      Business Plans about additional business services which may benefit you.
• Statistical purposes so we can analyse figures to      help us manage our business and plan strategically for the future.
• Seek advice from third parties in connection with      your matter.
• Respond to any complaint or allegation of      negligence against us.
• Prevent money laundering or terrorist financing in      accordance with financial crime regulations.

Information collected from you about other people

You confirm that you are allowed to provide us with the personal information that are in relation to your officers or employees and you ensure that those people understand their data will be used by us.You may provide us with other third-party data, such as details about your family members, in which case we will use such data as a data controller in our own right and will comply with data protection legislation in relation to use of that data.  You must have the authority to disclose personal data if it relates to someone else and all data disclosed should be complete, accurate and up to date.

Information we collect about you from others

Your information may be provided to us by third parties. The processing of this information will be necessary for the progression of your business matter and to enable us to act in your best interests as your business consultant. We will let you know if we have received anything that is relevant to your matter from third parties. we will notify you of any relevant information within a reasonable period and provide you with details including the type of data and source it came from. Typically, these sources may include:

• Other parties involved in the legal proceedings      (such as the solicitor acting on the other side).
• Financial institutions (such as banks involved in      financing the transaction).
• Other professional services firms (such as      accountants and tax specialists).
• Government bodies (such as HM Land Registry for      details of your property).
• Public sources where this relates to you or your      organisation (for example Companies House).

Children

We don’t aim to collect any information in relation to children. The children will be represented by their parents or guardians. Where we act for you in private matters involving children, we shall explain to you why we need the information and how it will be used, both when we initially collect the data and as your matter progresses.
How long will we keep your data?

Typically, we will store the information for fifteen years from the date of your final bill.
Will we share your information with others?

We may share your information to third parties when providing business services, or where are obliged by law. These third parties may include:

• A court or tribunal where we are acting for you in      a dispute or litigation.
• Government bodies.
• The solicitors acting on the other side of your      matter.
• Legal counsel or other experts to obtain advice or  assistance on your matter.
• Other professionals and service providers (such as insurance brokers, where you wish to take out an insurance policy as part      of a transaction).
• Organisations involved in any merger or business      reorganisation we are dealing with.
• Any disclosures to law enforcement agencies where      required by law (in particular the prevention of financial crime and      terrorism).

Our professional indemnity insurer in the event a claim is made against us in order to defend ourselves.

• Our professional indemnity insurer in the event a      claim is made against us in order to defend ourselves.
• The bank or building society or other lender      providing finance in the transaction.
• External auditors who may carry out independent      checks of your file as part of our accreditations.

When we collect your information, we may not know all the other parties that your information may be shared with. 

Protecting and transferring your data?Your data will be held on secure servers within the European Economic Area ("EEA") with all reasonable technological and operation measures put in place to safeguard it from unauthorised access. Where possible any identifiable information will be encrypted or minimised.If we have given you a username and password which enables you to access certain parts of your matter on our systems, you are responsible for keeping it confidential. 

Please do not share it with anyone.There may be occasions where we need to send your data outside the EEA. This would cover situations where we need to deal with international aspects of your matter and instruct overseas organisations to assist.Some organisations may be located in countries outside of Europe where data protection laws are not as strict as they are in the UK. Where your personal data is being transferred outside the EU, we will undertake an assessment of the level of protection in light of the circumstances surrounding the transfer. We will make sure that any transfers are not repetitive and only limited to the minimum amount of information possible. In certain circumstances we may need to seek your consent unless there is an overriding legal need to transfer the information.

Your rights on your data?You have rights to request a copy of the personal information we hold about you, known as a data subject access request. You also have the right to request that information we hold about you which may be incorrect, or which has been changed since you first told us, is updated or removed.You can ask us to limit the way in which we are using your information or object to certain types of processing. We will do our best to comply with your request unless we have to use the information for legitimate business or legal purposes. 

Please note that if you want us to restrict or stop processing your data this may impact on our ability to provide our services. Depending on the extent of your request we may be unable to continue acting for you and be forced to immediately cease acting. In these situations, you would remain liable for the fees and disbursements incurred to date.You have the right to request that we send a copy of the personal data we hold about you to another organisation for your own purposes, for example when you are dealing with a different service provider. If you would like us to move, copy, or transfer your information to another organisation please let us know. We will respond to you within one month after assessing whether or not this is possible, taking into account the technical compatibility with the other organisation in question.

Automated decision making

We may use your information for automated decision making.
How to complain

Please contact us if you wish to make a complaint. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the UK data protection regulator, the Information Commissioner’s Office. Further details can be found at www.ico.org.uk or 0303 123 1113.

Automated decision making

If you are not our client, your personal date maybe processed by us. We are allowed to use your information because it is in the legitimate interests of our client (for example under the terms and conditions of a loan agreement) to do so. We may also have to use your personal data to comply with our own legal and regulatory obligations. If you have any questions about how your personal data is being used, please contact us. 

Please note we are not immigration lawyers, solicitors or attorneys. If you require specialist UK Immigration legal advice, please contact a firm who is regulated by the SRA, OISC or relevant regulatory body.
Our service is to provide a business plan, which does not imply an offering of securities.